Envoy Air Inc.

Talent Acquisition Coordinator

Job Locations US-TX-Irving
Human Resources
Position Type
Regular Full-Time


Who we are:


Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career?  If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.


We offer:

  • Amazing employee flight privileges within the American Airlines global network
  • Training and development programs to take your career to the next level
  • Comprehensive health and life benefits (subject to location)

Pay Rate of $20.00 / hr!


How will you make an impact?  


We are currently searching for a Talent Acquisition Coordinator to join our team.  You'll play a critical role within the Talent Acquisition team by handling various administrative tasks associated with the recruitment and pre-employment process. This position demands an outstanding ability to deliver quality work while juggling multiple responsibilities and maintaining confidentiality and professionalism at all times.




  • Partner with Recruiter to support the recruiting efforts for one or more workgroup
  • Participate in pre-interview activities to check-in candidates, review interview paperwork, and brief candidates on company/position details
  • Ensure all activities related to the pre-employment process have been completed successfully and in a timely manner; this includes arranging fingerprinting and drug test collection, obtaining specific documentation and confirming eligibility, monitoring results, and auditing files to prepare candidate for hire
  • Ensure timely and accurate data entry such as documenting notes, updating statuses in the recruiting tool, updating spreadsheets, and completing weekly reports
  • Maintain frequent communication with applicants, recruiters, hiring managers, and other stakeholders via phone, e-mail, and in-person meetings
  • Create a positive candidate experience by remaining attentive and responsive during the recruiting and pre-employment process
  • Review and process new hire employee number requests
  • Create and send the Onboarding Welcome letter; notify hiring managers
  • Identify appropriate Onboarding documents/bundles for each new hire ensuring appropriate state documents are include
  • Support continuous process improvement initiatives by identifying opportunities and developing solutions
  • Coordinate communications regarding candidate onboarding status with various stakeholders involved in the process
  • Troubleshoot technical issues with the Onboarding process in order to assist a new hire with completing all assigned tasks
  • Monitor the completion of tasks related to the electronic Onboarding process
  • Monitor the completion of new hire I9’s; keep managers informed of timeline and escalate to HR Compliance as needed
  • Provide support to HR Specialists when preparing for unemployment claims; retrieve necessary documentation from Onboarding tool as requested


Who are we looking for?




In this role, the Coordinator must be customer orientated, have a positive and optimistic outlook with a strong work ethic and eye for details.  The ability to effectively and efficiently complete work assignments with minimal supervision is necessary.


  • Bachelor's degree preferred
  • Public speaking/presentation experience
  • Working knowledge of an applicant tracking system, ICIMS preferred
  • Familiarity of SharePoint
  • Sabre (passenger service reservation system) and SuccessFactors knowledge a plus
  • Experience working in a clerical/administrative role in an office setting; minimum of one year required
  • Proficiency in Microsoft applications including a strong skill-set in Excel
  • Demonstrated ability to communicate effectively both orally and in writing
  • Ability to read, write, fluently speak and understand the English language
  • Possess the legal right to work in the United States
  • Candidates must fulfill a fingerprint based criminal background check to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

This description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time


Envoy Air is an Equal Opportunity Employer - Minorities/Women/Veterans/Disabled.


Envoy Air Inc., a wholly owned subsidiary of American Airlines Group, provides regional flight service to American Airlines under the American Eagle brand and ground handling services for many American Airlines Group flights. The company was founded in 1998 as American Eagle Airlines, Inc., following the merger of several smaller regional carriers to create one of the largest regional airlines in the world. Envoy is headquartered in Irving, Texas, with hubs in Dallas/Fort Worth, Chicago and Miami, with a large ground handling operation in Los Angeles. Connect with Envoy on Twitter @EnvoyAirCareers, on Instagram @EnvoyAirCareers, and on Facebook at Facebook.com/envoyaircareers and Facebook.com/EnvoyPilotRecruitment.


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